As part of fleet management, regular vehicle servicing is a key step in keeping vehicles in optimal condition, reducing operating costs and ensuring road safety. The vehicle inspection system that PratiMe offers enables detailed tracking of every vehicle's condition and management of preventive maintenance. Through an intuitive, customizable app, it provides a simple service logbook that helps identify potential problems before they lead to serious breakdowns.
Benefits of a digitized vehicle service logbook
Digitizing the service process brings numerous advantages over traditional methods of record-keeping and vehicle inspection. Above all, service records reduce the errors that are common with manual data entry. All information about services, including details of breakdowns and how they were resolved, is available in real time through the digital platform.
The benefits of a digitized service logbook include:
Automated alerts about vehicle condition
One of the key elements of the PratiMe service system is the ability to notify you when a service is due. By defining time intervals or distance traveled, the system sends alerts to app users and managers when it is time for a regular vehicle check. This approach ensures that no service is ever missed, reducing the risk of unexpected breakdowns on the road.
Alerts are customizable and can be set based on different parameters, such as:
-
Average distance traveled by the vehicle
-
Specific technical requirements of the vehicle
-
Vehicle type and its working conditions
Customized vehicle service inspection forms
The system lets you create customized service forms that can be shaped to the specific needs of your fleet. Using a simple drag-and-drop interface, managers can adapt forms to match the vehicle type, the type of transport or specific business requirements.
These forms can include:
- Detailed checklists covering specific vehicle parts (engine, tires, brakes)
- Specific instructions for drivers to ensure the service is thorough
- Space for adding photos or notes about any problems noticed
- Use of customized checkpoints that are vital to your line of business
Service logbook via the mobile app
Logging vehicle services becomes even easier thanks to the mobile app. Drivers can fill out the service form directly through the app, document the vehicle's condition, report breakdowns and send all relevant information to managers in real time. This way of servicing enables a fast and accurate vehicle check, reducing waiting time and enabling a faster response to any breakdowns.
Using the mobile app brings the following benefits:
Regular vehicle servicing is essential for maintaining safety, reducing operating costs and extending the service life of your vehicles. With the PratiMe vehicle inspection solution, you will not only gain complete control over the condition of your fleet, you will also automate many processes, saving time and money. Through digitization and customizable options, the system enables precise tracking of every inspection and maintenance task, giving you reliable information for making the best decisions.
Save time and improve your business processes with automated vehicle inspection from PratiMe system! Contact us at podrska@pratime.rs or call us at 065 9007380 to find out more about our advanced solution for GPS tracking and fleet management.
Planning by date, mileage or engine hours
Servicing is planned for each vehicle by date, by mileage or by engine hours, depending on what makes sense for that vehicle. Mileage and engine hours are recorded by the system itself, from GPS device data, so an upcoming service is visible in advance rather than when the vehicle breaks down. For heavy machinery, planning is tied to engine hours, since a machine can work all day without covering a single kilometer.
Data about a completed service is entered by anyone with access, on a computer or in the mobile app, for example the driver or the mechanic right after the job is done. That way all previous and upcoming services and maintenance are in one place, per vehicle, with no notebook and no spreadsheet that nobody updates.
Frequently asked questions about the service logbook
How is servicing planned: by date, mileage or engine hours?
By any of the three, separately for each vehicle. Mileage and engine hours are recorded by the system itself, so an upcoming service is visible in advance rather than when the vehicle breaks down.
Who enters the data about a completed service?
Anyone with access, on a computer or in the mobile app, for example the driver or the mechanic right after the service is done.
Can I see the service history for each vehicle?
Yes. All previous and upcoming services and maintenance are in one place, per vehicle.
Is the service logbook kept for heavy machinery too?
Yes. For machinery, planning is tied to engine hours instead of mileage, since a machine can work all day without covering a single kilometer.
