The trip order (putni nalog) is a key document for tracking business trips, and automating this process significantly speeds up administrative tasks and reduces the chance of errors. The PratiMe GPS vehicle tracking system offers an efficient solution for generating automatic trip orders based on data collected in real time. This enables precise calculation of mileage, per diems and expenses, while freeing managers from unnecessary paperwork and manual entry.
For drivers on international trips we have also built a free Schengen calculator 90/180, which checks how many days a driver may still stay in the Schengen area.
If you also need a paper form, a free trip order template in PDF and Excel is available in the article on which vehicles require a trip order.
How does an automatic trip order work?
An automatic trip order uses data directly from the GPS vehicle tracking system. This data makes it possible to precisely determine the start and end of a trip, collect information on the distance covered and time spent on the road, as well as automatically calculate per diems. Using a system like this significantly reduces the administrative burden on employees and ensures greater accuracy in preparing documentation.
Key data included in an automatic trip order:
- Start and end of the trip.
- Total time spent traveling.
- Distance covered and odometer reading.
- Per diem calculation according to the country being traveled through.
Expense and per diem calculation
The PratiMe GPS tracking system automatically generates a precise per diem calculation for drivers, for both domestic and international routes. Border crossings are recognized automatically, which allows per diems to be calculated correctly in line with each country's regulations. In addition, all expenses incurred during the trip are recorded against each trip order, providing transparency in expenses and simpler analysis.
Benefits of automated daily expense calculation:
- Fast calculation of domestic and international per diems.
- Detailed records of all expenses during the trip.
- Expense analytics for every driver and trip order.
Driver login and process automation
Automatic driver login using an iButton logger or RFID cards adds an additional level of automation. By using these technologies, the system automatically recognizes the driver, and the trip order is generated according to data specific to that driver. This feature eliminates the need for manual entry and enables precise tracking of every individual driver and their routes.
Benefits of automated driver login:
- Fast identification of the driver without manual entry.
- Automatic creation of trip orders for every driver.
- Integration with the GPS system for tracking time and distance covered.
Benefits of introducing automatic trip orders
Introducing automatic trip orders through the PratiMe system brings companies numerous benefits, including significant time savings, reduced administrative burden and the elimination of calculation errors. Digitizing this process delivers greater precision, transparency and simpler vehicle fleet management. The system also provides quick access to all relevant data, letting managers make informed decisions based on accurate information about expenses and trips.
Main benefits of introducing automatic trip orders:
- Full digitization of the trip order creation process.
- Faster calculation and greater accuracy.
- Automatically generated reports on expenses and per diems.
- Integration with existing vehicle tracking and management systems.
Optimize your business with the automated trip orders offered by the PratiMe system. Reduce administrative costs, speed up processes and ensure accuracy in calculating expenses and per diems. Contact us today at podrska@pratime.rs or call 065 9007380 and find out how our advanced system can help you manage your fleet more efficiently!
