Documentation Management
Digital documentation management for transport. Simplify administrative processes and stay compliant with legal regulations through digital record-keeping.
Tachograph
Manage and analyze data from digital tachographs. Track driver driving and rest time and ensure compliance with legal regulations.
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Remote tachograph data download
Automated remote download of data from digital tachographs with no need for physical access to the vehicle. Save time and resources.
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Tachograph data hotel
A secure, centralized store for data from digital tachographs. Keep and organize tachograph data in one place, in line with legal requirements.
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Trip order (Putni nalog)
Digital creation and management of trip orders. Automate the process of issuing and processing trip orders, cut paperwork and increase efficiency.
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Work order
Simple creation and management of work orders. Track task completion and improve coordination between dispatchers and drivers.
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Driver login
A system for identifying drivers and logging them into vehicles. Track who is driving which vehicle and control access to your fleet's vehicles.
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Vehicle reservations
A system for reserving and allocating vehicles. Ensure optimal fleet utilization and prevent scheduling clashes.
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Document digitization
Turn paper documents into digital format. Cut storage costs, make searching easier and provide safer access to important documents.
Learn moreWhy transport documentation is going digital
In transport, the most time isn't lost on the road, but around it - filling in orders, collecting signatures, hunting for paperwork and re-entering the same data into several records. Once that data is already in the vehicle tracking system, most of that admin work can fill itself in.
Statutory records
Tachograph data is mandatory and subject to inspection. For the records to stay in order, the data has to be downloaded within the deadline - which is solved with remote download, while long-term storage is left to the Tachograph data hotel service.
Work and cost records
Trip orders are filled in from the route actually driven instead of by hand, and driver login links each trip to a specific person. That means mileage and per-diem calculations are based on data, not on a later estimate.
Organizing work in the field
Work orders are sent to the driver in the vehicle and come back with a status and completion time, while vehicle reservations settle the question of who uses which vehicle and when. Document digitization replaces the paper archive with a searchable one.
What you gain when the data is all in one place
- Less re-entry - the same data point isn't typed into three separate records.
- Fewer errors - mileage and times come from the system, not from memory.
- Ready for inspection - documentation is archived and searchable, with no digging through folders.
- Faster payroll processing - working-time data is immediately usable for wages and per diems.
- Connects with your software - through integrations the data flows into your existing system.
Frequently asked questions about documentation
Is the trip order filled in automatically?
The route, mileage and times are pulled from the tracking system, so the order is created from actual driving data instead of manual entry. That cuts both processing time and the chance of error.
How long is tachograph data kept?
The data is archived in the legally prescribed formats and stored in line with the regulations. It's important that it's downloaded on time, since the tachograph's memory is eventually overwritten and data that was never downloaded can be lost for good.
Does the documentation work for international transport too?
Yes. The system works across all of Europe, so tachograph data is downloaded even when a vehicle doesn't return to base for weeks, and the records stay complete.
How much does digitizing documentation cost?
Documentation modules are added on top of basic GPS tracking, which starts at 8 € per vehicle per month. You can test the system free for 15 days - see the pricing details.
